Procurement and Supply Chain Coordinator

Darjah Recruitment Services announces a job opening at a major company in the oil and gas sector for the position of Procurement and Supply Chain Coordinator.

To work at the main office, with visits to the refinery and other sites as needed.

• Search for local and international suppliers based on procurement categories and the company's needs.
• Track quotes, document proposals, inquiries, and deadlines, and prepare summaries for review.
• Track supplier files, update the status of required documents, and report any missing or expired documents.
• Track approved purchase orders and order processing and delivery dates.
• Coordinate shipping, customs clearance, and local transportation in accordance with approved purchase orders.
• Coordinate with suppliers, relevant departments, and warehouses to ensure that materials arrive at the designated locations on time.
• Verify that shipping and delivery documents are complete and follow up on any missing items or discrepancies.
• Update supplier, purchasing, inventory, and delivery records using the Odoo system.
• Track the receipt of materials and document Goods Received Notes (GRNs) in coordination with the relevant departments.
• Prepare periodic reports on the status of orders, deliveries, delays, and pending actions.
• Escalate issues related to delays, missing documents, shipping, or quantity discrepancies to the immediate supervisor.

• A diploma or bachelor's degree in supply chain management, logistics, procurement, business administration, or a related field.
• 2 to 4 years of experience in supplier coordination, procurement, or fulfillment and delivery operations.
• Previous experience in the oil and gas sector, refining, or industrial operations is preferred.
• Good knowledge of procedures for tracking quotes, supplier documents, shipping, and customs clearance.
• Information on delivery and shipping terms and order fulfillment procedures.
• Proficiency in Microsoft Excel; experience with ERP systems or Odoo is preferred.
• A good command of English for business and professional communication.
• Strong organizational, coordination, follow-up, and reporting skills.
• The ability to track risks and delays and handle multiple tasks with precision.